Albertville City Schools Foundation: Administrative Assistant

The Albertville City Schools Foundation is seeking a highly organized and self-motivated Administrative Assistant to support our mission of enhancing educational opportunities for students in Albertville. This part-time role is crucial for the smooth operation of our foundation, handling essential administrative and communication tasks.

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Responsibilities

• Financial Administration:

  • Process and pay bills accurately and on time.

  • Record and process all donations, ensuring proper acknowledgment.

  • Generate and send invoices as required.

  • Maintain up-to-date financial records in QuickBooks on a weekly basis.

• Program Management:

  • Administer the Dolly Parton's Imagination Library program, including registration and book distribution support.

• Communication & Outreach:

  • Create and schedule engaging social media posts weekly.

  • Update the Foundation website as needed to reflect current information and events.

  • Manage email inquiries, responding directly or forwarding to the appropriate board members.

• Office Management:

  • Maintain organized digital and physical filing systems.

  • Regularly check the PO box and handle incoming mail appropriately.

• Event Support:

  • Assist with the preparation and execution of Foundation events as needed.

• General Administration:

  • Perform other administrative duties as assigned by the Board of Directors.

Qualifications:

• Excellent organizational and time management skills with a strong attention to detail.

• Ability to work independently and prioritize tasks effectively.

• Excellent written and verbal communication skills.

• Experience in administrative support or a related field.

• Strong computer skills, including experience with digital file management systems, social media platforms, and website content management is a plus

• Experience with QuickBooks or similar accounting software is a plus

Hours & Compensation: This is a part-time position, requiring approximately 5-15 hours per week. Compensation is paid monthly.​

 

To apply: Email inquiries or resumes to info@theacsfoundation.com.